WEDNESDAY ADULT INTERMEDIATE STREET

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PERFORMER PORTAL

📣 ADULTS – IMPORTANT NOTES FOR SHOW WEEKEND 📣

1. Dressing Rooms

➡️ Your dressing rooms are along the English corridor. Men and women have separate rooms, but the corridor connects them so you can socialise.

➡️ The corridor is shared this year with senior and junior students - do not enter their dressing room under any circumstances (even if your kids are in there!) This is for safeguarding and allergy reasons.

➡️ Please do not change costumes or clothing in view of junior and senior students. This includes the corridor connecting the dressing rooms and the stage wings. All costume changes should take place in your designated dressing room.

➡️ If you arrive early on any day over show weekend (including Friday 10th July), you only have access to your dressing room area. Please keep all common areas, audience areas and the auditorium completely clear at all times. These spaces must remain free for front of house, technical crew and team use.

➡️ Please do not leave the dressing room area to meet audience members before the show. This creates unnecessary chaos in a very busy space and puts added pressure on front of house and backstage teams. It also helps maintain a level of professionalism – audience members should experience the performers on stage, not beforehand.

➡️ Please bring plenty of mirrors with you.

2. Toilets

➡️ Use the male and female toilets just before the corridor entrance.

➡️ During the interval, avoid toilet trips if possible. If you must go, please cover your costume as audience members may be present.

3. Backstage Communication

➡️ Walkie talkies will be provided for each adult group. Runners will also assist as a backup.

➡️ Appoint one person per class to be responsible for the walkie talkie so you don’t miss cues.

➡️ Please stay in dressing rooms during the show – NO PEEKING through auditorium doors or windows as all audience areas are in use.

➡️ Adult performers are not permitted to enter the auditorium boxes or any audience seating areas to watch any part of the show at any time.

4. Stage Access

➡️ Wait to be called before heading to the stage to avoid congestion, especially with children moving through.

➡️ Be respectful of stage assistants and fellow performers - no peering through doors or wings.

➡️ Silence (whispers only) when waiting to go on stage.

➡️ When using an audience door as an entrance please wait in the corridor not in the gap between the 2 doors. Listen to the door staff who may ask you to stand back.

5. Kids’ Areas - Strictly Off Limits

➡️ For safeguarding and allergy reasons, no adults may enter the children's dressing rooms, including those where your own children are.

➡️ If you urgently need access, speak to Rachael or Alison.

➡️ The only exception is the mic table for Adult MT. Go in, mic up at your allocated time, and leave promptly.

6. Watching Your Children

➡️ You may watch your child during the Saturday dress rehearsal only. Sit anywhere, but please stay seated during their performance - we just ask that you watch, then return to your dressing room or side of stage when it’s time for your own performance.

➡️ Adult performers are not permitted to watch their child’s technical rehearsal on Friday 10th July. The auditorium will be a STRICTLY TEAM MEMBERS AND TECHNICAL CREW MEMBERS ONLY ZONE. No exceptions.

➡️ Unfortunately, your children cannot watch your performance at any point, including the dress rehearsal. Some dressing rooms have screens in so they can watch from there.

➡️ That said, they’re very welcome to come and watch your final class on stage before show weekend (Mon - Thurs only). If they do, please make sure they choose a seat and remain seated throughout. We have tech crew working in the space all week, so it’s really important that we avoid children running around the auditorium or venue at any time.

7. End of Show Pick-Up

➡️ IMPORTANT! - After each show, collect your child from the auditorium seats, not from their dressing room or a chaperone. This caused major issues in the past when some children were collected from their dressing room or from a chaperone instead of a team member on stage - our chaperones do not know you so please help them and us by coming to the auditorium seats and collecting them from there. Thank you.

➡️ The Rachael Reynolds team must release children directly to a parent/carer from the stage to avoid confusion.

🚨 PLEASE ADHERE TO THE ABOVE 🚨

🚨 THESE GUIDELINES ARE IN PLACE FOR SAFETY, FAIRNESS AND THE SMOOTH RUNNING OF THE WEEKEND. 🚨

8. Fire Safety

➡️ Fire exits are along your corridor - please familiarise yourself with them on arrival.

➡️ Assembly point: the Astroturf towards the mansion house.

➡️ A fire safety folder with a map and register will be in the corridor. If evacuation is needed, one of you should grab it - no specific person will be appointed.

We completely understand how special this show is for everyone - many of you have children performing, and of course, loved ones coming to watch. For that reason, we kindly ask that you don’t request exceptions to the guidelines. Everything has been put in place to keep things fair, smooth, and enjoyable for all involved.

It is incredibly difficult and awkward for our team to have to ask adult performers to leave restricted areas, and it is unfair when some follow the rules and others do not. We therefore need everyone to fully respect these boundaries so that the weekend runs smoothly for all.

Thank you so much for being part of making this weekend run so well for everyone.

THIS CLASS HAS EXTRA REHEARSAL DATES

All of these rehearsals will take place at Caterham Community Centre, High St, Caterham CR3 5UE.

Extra Rehearsal | 28th June | 5:45pm - 7:45pm

Extra Rehearsal | 5th July | 5:45pm - 7:45pm

SCHEDULE

This schedule is specific to your class - please read it carefully to know when you are needed during show weekend.

All of the below will take place at Woldingham Girls’ School (CR3 7LR). Allow extra travel time, including the 2-mile drive that leads to the venue.

We cannot delay for late arrivals - being late may mean missing rehearsals or class photos.

  • 8:25pm - 9:45pm - TECH REHEARSAL

    • This is a technical rehearsal for lighting and sound.

    • We cannot wait for late arrivals to begin the rehearsal.

    • Once dropped off, all performers will head to their dressing rooms.

    • You will be called to your stage entrance when we are ready to run your number

    • What to pack (in one clearly named bag):

      • Food/snacks (Please note that there is a nut allergy in this dressing room, so kindly avoid bringing or consuming any foods containing nuts.)

      • Bottled water

    • Belongings can be left in dressing rooms at your own risk. The building is secured overnight, but we are not liable for loss or damage.

  • 11:45am - 12:00pm - DROP OFF WINDOW

    Due to high volume, queues are likely as we sign in and escort performers to their dressing rooms. Thank you for your patience.

    • Please arrive on time in costume with hair done and everything on your checklist (see below).

    • Once dropped off, head straight to your dressing room to drop off your stuff.

    • PLEASE MEET US IN THE AUDITORIUM AT 12:15pm sharp for your first photo

    • This day starts with class photos and a full run-through of the show with costumes, lighting and sound.

    • We cannot wait for late arrivals to begin the rehearsal. (Latecomers may also miss their scheduled class photo.)

    • What to pack (in one clearly named bag):

      • PLENTY of food/snacks (Please note that there is a nut allergy in this dressing room, so kindly avoid bringing or consuming any foods containing nuts.)

      • Bottled water

    • Belongings may be left in the dressing rooms for the weekend at your own discretion. While the building is secured overnight, we cannot accept responsibility for any loss or damage.

    DRESS REHEARSAL STARTS: 2:30pm

    YOU MUST STAY IN YOUR DRESSING ROOM FROM 5:15pm UNTIL THE SHOW STARTS AS AUDIENCE MEMBERS WILL BE ARRIVING

    SHOW STARTS: 6:15pm
    SHOW ENDS: 9pm (Approx.)



    If you have a child performer to collect, please go to the auditorium seats where they will be released to you from the stage.

  • 12:30pm - 12:45pm - DROP OFF WINDOW

    Due to high volume, queues are likely as we sign in and escort performers to their dressing rooms. Thank you for your patience.

    • Please arrive on time with hair done and everything on your checklist (see below).

    • Once dropped off, all performers will head to their dressing rooms.

    • This is the second show day, with all performers taking part in both the matinee and evening performances.

    • What to pack (in one clearly named bag):

      • PLENTY of food/snacks (Please note that there is a nut allergy in this dressing room, so kindly avoid bringing or consuming any foods containing nuts.) - There will be a ‘dinner-break’ between the two performances.

      • Bottled water

    YOU MUST STAY IN YOUR DRESSING ROOM FROM 1:00pm UNTIL THE MATINEE STARTS AS AUDIENCE MEMBERS WILL BE ARRIVING

    MATINEE STARTS: 2:00pm
    MATINEE ENDS: 4:45pm (Approx.)

    YOU MUST STAY IN YOUR DRESSING ROOM FROM 5:15pm UNTIL THE MATINEE STARTS AS AUDIENCE MEMBERS WILL BE ARRIVING

    EVENING SHOW STARTS: 6:15pm
    EVENING SHOW ENDS: 9pm (Approx.)

    If you have a child performer to collect, please go to the auditorium seats where they will be released to you from the stage.

CHECKLIST

If you attend multiple classes please check each one carefully as they all differ.

PLEASE LABEL ALL ITEMS OF CLOTHING WITH YOUR NAME BEFORE ARRIVING ON SHOW DAY

Please check any of the above with us if you’re unsure.

CLOTHING

  • Your entire garage costume: Please refer to the moodboard and brief in your WhatsApp group

HAIR / MAKE-UP ETC.

  • Where possible please lean in to the 1990’s theme with your hair, make-up and accessories